Purchasing and Accounts Payable Specialist

Requisition ID
# of Openings
Employment Status
Full Time
Posted Date
2 months ago(3/9/2021 5:49 PM)
Job Family
Administrative Support Workers
ECPI University
Virginia Beach
United States


ECPI University is seeking an experienced Purchasing and Accounts Payable Specialist to assist with processing of invoices and payments in a timely manner.


  • Review requisitions and develop specifications for competitive procurement of requested items
  • Solicit written and telephone quotations, to include seeking new sources of supply
  • Assist in tabulating bids
  • Expedite deliveries
  • Review invoices for appropriate documentation and approval prior to payment
  • Process 3-way P.O. matching invoices, up to 100 plus line items
  • Prioritize invoices according to cash discount potential and payment terms
  • Audit and process credit card statements
  • Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
  • Respond to all vendor inquiries; Reconcile vendor statements, research and correct discrepancies
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy, accepted accounting practices and in a systemic and auditable fashion
  • Verify budgeted funds for specific products/projects
  • Communicate with multiple site personnel to determine needs
  • Assist in month end closing
  • Assist with audit requirements
  • Sort and distribute incoming mail
  • Assist with other duties/projects as needed


Qualifications / Job Requirements


  • Associates degree in Accounting/Business degree or comparable work experience required
  • 2+ years of Purchasing/Accounts Payable experience
  • Knowledge of education/medical related products (preferred)


Skills and abilities


  • Must have strong work ethic
  • Must be well organized and a self-starter
  • Must be able to follow standard filing procedures
  • Detail oriented, professional attitude, reliable
  • Proficient in Excel and Word, 10-key by touch, Great Plains experience a plus
  • Possess strong organizational and time management skills
  • Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
  • Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
  • Demonstrated ability to communicate effectively verbally and in writing
  • Ability to interact with employees and vendors in a professional manner and maintain effect working relationships
  • Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
  • Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately


ECPI University, with campuses in Texas, Virginia, North Carolina, South Carolina, Florida and Online, is a recognized leader in awarding STEM+H degrees through innovative delivery of education to meet the needs of military and new-traditional students. ECPI University offers Master’s, Bachelor’s, and Associate’s degrees, and certification training in Technology, Health Science, Business, Criminal Justice and Culinary Arts. For over 50 years, ECPI University has been helping students achieve their educational and career goals in a hands-on, student-centered environment, while working collaboratively with employers to ensure our graduates have the knowledge and skills they need to be successful. Growth at our university creates the need for dynamic, caring professionals who are dedicated to making a difference in people's lives. 


What does ECPI University have to offer? 

  • A focus on students and academic excellence 
  • Professional work environment 
  • Talented and committed co-workers 
  • An opportunity to make a difference while expanding your knowledge, skills and professional network 
  • Competitive compensation & benefits plan 


ECPI University is proud to be an Equal Opportunity Employer.


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