Academic Transfer Specialist

Requisition ID
# of Openings
Employment Status
Full Time
Posted Date
2 months ago(9/21/2023 12:20 PM)
Job Family
ECPI University
Virginia Beach
United States


This position is based at our Virginia Beach, VA campus location.


Transform your Career at ECPI University

Since 1966, ECPI University’s employees have been dedicated to helping students achieve their academic and career goals through our unique education model.  Our culture is to prioritize our students’ success through the support of our dynamic team and industry focused curriculum. 

ECPI University provides a stable work environment, with professional growth opportunities, and competitive benefits. If you are interested in joining us in making a difference in students’ lives, we would love to hear from you to discuss the opportunity.


Benefits of Employment

ECPI University provides comprehensive benefits, some of which are highlighted below:

  • Tuition scholarship program available to employees and their immediate family members after 90 days of employment
  • Competitive compensation and medical/dental benefit plans
  • 401(k) participation with possible employer contributions

Academic Transfer Specialists are primarily responsible for evaluating courses taken at other institutions to fulfill ECPI University degree requirements. Academic Transfer Specialists will ensure the accurate and timely evaluation of credit for all prior learning including transfer credit, military training and experience, and nontraditional credit within 24-48 hours of receipt of assessment materials.


  • Utilizes TES evaluation system and other resources to complete transfer credit evaluations.
  • Assists with official transfer credit evaluations, as needed.
  • Screens transcripts to update the student’s record for any additional schools attended.
  • Accurately verifies school accreditation, applicable degrees earned and course/grade information to ensure transfer credit is accurately applied to each student’s evaluation.
  • Processes received transcripts and other student documents in a confidential manner to ensure compliance with FERPA and college/university policies, regulations, and procedures.
  • Works independently and with a team to complete projects such as training, software testing, attending meetings and presenting ideas to ensure the accuracy and efficiency of departmental tasks.


  • A minimum of an Associate’s degree from an accredited college or university; Baccalaureate degree preferred.
  • Preferred experience working in higher education setting, ideally in records management, academic services or student success. 
  • An equivalent combination of related work and educational experience. 
  • Highly dedicated to service excellence for students, University administrators, faculty and others.
  • Ability to work independently and collaboratively with students, faculty, staff, administrators, and other constituents.
  • Exceptional problem solving, administrative, analytical, interpersonal, communication and organizational skills.
  • Working knowledge of the Microsoft Office Suite, particularly Word, Excel, and Powerpoint.
  • The ability to prioritize work effectively and manage time efficiently.
  • An understanding of institutional structure in an educational environment.
  • Flexibility to learn new methodologies, technologies and systems.
Preferred Qualifications
  • One to three years of experience at an accredited institution of higher learning, preferably in student records, enrollment management or student services.
  • Experience in:
    • Student information systems, particularly CampusNexus
    • Transfer technology systems, particularly CollegeSource/TES
    • Credit transfer models
    • Student success initiatives
  • Knowledge of student information systems, on-line catalog and curriculum management systems, degree audit systems, or the use of query tools for extracting and reporting of student information.
  • Knowledge of academic curriculum, curricular policies and procedures and systemic impacts of curriculum changes.
  • Understanding of the Family Education Rights and Privacy Act (FERPA) and the ability to interpret and apply other federal, state, and institutional regulations and rules.
  • Knowledge of credit transfer policies and practices in higher education.

ECPI University is proud to be an Equal Opportunity Employer.


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